February 2021: Minutes
HUNDLEBY PARISH COUNCIL
MINUTES OF THE MEETING HELD ON 1ST FEBRUARY 2021
The meeting was held via zoom with Cllr Dales joining on the telephone.
In the Chair
Dr D Cartwright
Councillors present:
Mrs S Boulton, Mrs. L Corten- Miller, Mr M Dales, Mr A Foster, Mr. P Maddison, Mr A Pottle and Ms J Slaymaker.
County Councillor B Aron & District Councillor Will Grover also attended the meeting.
1.Apologies.
None
2. Declaration of Interest.
Cllr M Dales declared an interest in item 12 (planning). The Chairman advised the Council that he had part ownership of Spilsby Surgery and that possibly this should have been declared during the discussions concerning the planning application S/165/02238/20 for 600 houses in Spilsby The Chairman apologised for this oversight. He is awaiting a definitive answer from ELDC Monitoring Officer and has contacted the Spilsby Town Council clerk in order that an ammendment be made to their minutes concerning the planning application discussion.
3. Minutes of the Ordinary Meeting held on the 11th January 2021 to be approved.
Cllrs had already received a copy of the minutes. It was agreed by all Cllrs that for a small donation, redundant crockery be made available to a parishioners. Adoption of the minutes were proposed by Cllr Corten-Miller and seconded by Cllr Boulton. All voted in favour.
4. To approve the payment of invoices for goods and services.
a) The following invoices were due for payment:
Nisbets £537.52 crockery for Parish Rooms
Chris Chadwick £140.00 erect x2 noticeboards
Mrs S Hendy £126.66 salary January 2021
H M Revenue and Customs £31.67 tax on Clerk’s salary
Mrs S Hendy £47.68 expenses (ink- multipack, stamps, postage)
Wave £42.51 Parish Rooms water (direct debit)
E-on £42.92 electricity bill to 04.01.21 (direct debit)
Receipts.
ELDC £238.21 tier 4 payment
ELDC £2001.00 local restrictions support grant
ELDC £4000.00 closed business lockdown grant
It was proposed by Cllr Corten-Miller and seconded by Cllr Pottle that these were paid, all Cllrs agreed.
b) The balances at the bank were:
Business Instant Account: £2741.94. Treasurers Account: £22,456.72
c) Cllr Corten-Miller confirmed that she was now able to make payments on behalf of the Council.
d) Cllr Dales expressed his unease regarding receipt of the ELDC grants, particularly when the precept had been increased and others are in less fortunate positions. Other Cllrs agreed that the grant was a significant amount. The Chair confirmed that the additional grant money had not been applied for and was paid automatically with the further lockdown. It should be seen as an opportunity to make positive improvements for the residents of Hundleby. Cllr Grover suggested that the money would give flexibility for a future where the financial consequences of the pandemic are yet unknown. The Precept for 2022 will be discussed next November/December.
5. Update from Activities and Fundraising Committee
Cllr Maddison reported that a Celebration Fete is being planned for Saturday 14th August. The St Mary’s Church are keen to take part and it is hoped that other local Groups will be involved.
6. To discuss start time of Parish Council Meeting
It was proposed by Cllr Foster and seconded by Cllr Maddison that the start time be changed to 7.00pm, all Cllrs agreed.
7. To discuss the village allotments
Sills & Betteridge sent a copy of the allotment deeds which had been previously circulated. A discussion took place concerning the best use of the land for the residents of the village. A suggestion that the land be used as a carpark was not felt to be practical in terms of cost, upkeep and security. Cllr Aron confirmed at this point, that the yellow line parking application was still progressing. Cllr Maddison predicted an increasing desire for food to be produced more locally and the land might have a future as a community garden or orchard. Cllr Dales confirmed that other parish allotments were farmed commercially. The current tenant requires 1 years notice to vacate served in the October. It was decided to review the situation if there are new requests for allotment land or if the current tenant leaves.
8. To receive quotations for Parish Rooms fire risk assessment checks
Cllr Pottle had previously circulated the quotations for checking fire extinguishers, smoke detectors and emergency lighting. It was proposed by Cllr Pottle and seconded by Cllr Foster to give the contract to PDFS at £60 per annum. Cllr Pottle is obtaining quotations for the 5 yearly electrical inspection.
9. To discuss request for electric smart meter
Following discussion it was proposed by Cllr Foster and seconded by Cllr Maddison that Eon be contacted regarding a smart meter. Cllr Corten-Miller offered to make contact.
9.1 Highways Issue
The reported issue has been resolved.
10. Correspondence (for information only).
A thank you email was recieved from Mrs P Badley to the Cllrs who donated towards her leaving present.
11. Report from Parish Rooms Working Party
The Chair reported that the questionaire was ready however there was uncertainty about how and when to distribute and concern regarding a poor return. Distribution is on hold pending lockdown restrictions. Cllr Foster has produced a flier for the noticeboard giving advance notice of the questionaire and encouraging response.
Cllr Dales left the meeting.
12. Planning Applications
Planning application S/165/00110/21 has been received (though not in time for the agenda) for an extension to a bunglow at 12, Hundleby Road, Spilsby. Cllrs agreed that there were no objections. Cllr Foster will inform ELDC.
Planning application S/165/02323/20 has been recived (though not in time for the agenda) for 37 houses off Granary Close, off the Partney Road. Following discussion the main objections were:
-The land is not identified as development land in the Local Plan.
-The maximum number of new houses for Spilsby in the 10 year plan is 380 and this quota has been filled.
-The Local Plan page 65 states that the A16 forms a natural boundary to development west of the town.
-It is agricultural land and not brownfield land.
-Partney Road is a linear development and any building works behind would change the character/aspect.
For these reasons Cllrs agreed to object to the application and the Chair will inform ELDC
13. Items for inclusion on the next agenda.
To consider the Parish Room insurance
To consider the Christmas Tree fund account
To receive a report from the Fundraising Committee
To discuss the Parish Rooms windows
To receive quotations for a 5 year electrical inspection
Cllr Aron reported that the LCC budget was going to full Council on 19.02.21. He confirmed that gulleys should now be under annual maintenance and any blocked gulleys should be reported to him if between Parish Council meetings.
Cllr Grover offered his apologies to any residents who were affected by the altered waste bin collections.
Cllr Corten-Miller said how supportive it was having Cllr Aron and Cllr Grover attend the meeting and they were thanked.
The Chairman thanked everyone for attending the meeting.
The meeting closed at 9.05 pm.