Full Council Minutes for 8th January 2024
Please note these are notes of the meeting until confirmed as a true record by the Parish Council
Minutes of the meeting of Hundleby Parish Council held on 8th January 2024 at 7pm at the Parish Rooms Hundleby.
Present: Cllr Lynette Corten-Miller
Cllr Robert Bell Cllr Jenny Caitlin Cllr Philip Maddison
Cllr Christine Parker Cllr Natalie Tilsley Cllr Ruth Birkin
Also Present: Mr Joseph Robers (Paris Clerk) and two members of the public
Public Session
A member of the public read out a letter from Hundleby Outreach project for Everyone, urging Councillors to consult users of the Parish Rooms before any decision is made on the new Hirers’ Agreement.
It was RESOLVED to commence the meeting.
118. Apologies
Cllr Malcolm Dales and Cllr W Gray County Councillor (LCC)
None received
119. Declarations of interest under the Localism Act 2011
None
120. Notes from Full Council Meeting.
It was Resolved to accept the minutes from the previous meeting.
121. Reports
- Chair’s Report
The Chair informed the council that there is a section of the main hall floor which has become damaged, Cllr Maddison has temporarily fixed and has requested the joiner to look at what is causing the problem and will be carrying the work our as a matter of urgency. The Chair also informed the council that a window sill in the main hall had started to rot, something which Cllr Maddison will also be requesting the joiner to look into. The Chair thanked Cllr Maddison for organising the bulb planting to commemorate His Majesty The Kings, Coronation. The Chair finished by informing the council of the success of the Hundleby Social Groups Christmas Singing Round the Tree, the Chair thanked all those who were involved on behalf of the Council.
- Parish Clerk’s Report
The Clerk informed the council on the work they had done over the past month, this mainly consisted of admin work and training.
122.To consider and approve the revised Hirers’ Agreement for the parish Rooms
It was RESOLVED to delay any adjustments to the Hirers’ Agreement for the Parish Rooms until a later meeting.
123.To receive update from the Parish Council Engagement Session on 5 December
Cllr Caitlin informed the council how interesting and informative the engagement session was, Cllr Caitlin requested if the information from the engagement session could be posted on the website.
124.To consider and approve recommendations made by the Parish Rooms Working Party
It was RESOLVED to accept the recommendations made by the Parish Rooms Working Party. Minutes and action points from the Parish Rooms Working Party can be found on the councils website under the Parish Rooms Working Party section.
125. Consider amendments to the Parish Rooms Working Party Terms of Reference
It was RESOLVED to reduce the number of members to be quorate.
126.Consider planning application N/088/02422/23
It was RESOLVED the Council had no objections to the planning application.
127.Make Objections, comments or expressions of support for tree works Ref. 1026/23/TPA
It was RESOLVED the Council had no objections to the tree works.
128.Consider and approve an additional notice board.
Concerns were raised on how the Parish Council meeting minutes are displayed, Cllr Caitlin requested if this could be an agenda item at the following meeting.
It was RESOLVED there is currently not a need for an additional notice board.
129.Authorise signing of orders for payment and note income for December 2023
It was RESOLVED to authorise the signing of payments.