December Meeting 2023

Please note these are notes of the meeting until confirmed as a true record by the Parish Council 

 

Minutes of the meeting of Hundleby Parish Council held on 4th December 2023 at 7pm at the Parish Rooms Hundleby.

 

Present: Cllr Lynette Corten-Miller

Cllr Robert Bell                                 Cllr Jenny Caitlin                    Cllr Malcolm Dales                   Cllr Philip Maddison 

Cllr Christine Parker                         Cllr Natalie Tilsley                   Cllr Ruth Birkin 

 

Also Present: Mr Joseph Roberts (Parish Clerk) Mrs Yvonne Smith (Locum Parish Clerk) Cllr W Gray County Councillor (LCC)

 

 

Cllr Gray informed the Council that there was still help and support for residents who had been affected by the recent storms and flooding. Cllr Gray also informed the Council that there will be a consultation on the possibility of Devolution for Lincolnshire after Lincolnshire County Council had voted in favour of accepting the governments Devolutions deal.

 

It was RESOLVED to commence the meeting.

 

 

None received

 

 

None

 

 

Cllr Caitlin queried Para 98 of the notes saying that it was agreed that Cllr Maddison would lay the wreath. On checking the notes of the meeting of the 6th November 2023, the Clerk had correctly recorded the decision as being Resolved that Cllr Bell should lay the wreath. If it occurred that subsequently it was decided that Cllr Maddison should lay the wreath, that does not alter the resolution made at the meeting

 

 

 

The Chair thanked Cllr Bell for organising the Remembrance event and also thanked Cllr Maddison for laying the wreath on behalf of the Parish Council. The Chair also thanked Philip for clearing the paths and for also installing the new signs around the Parish rooms. The Chair then thanked Cllr Maddison and Cllr Dales for removing the trestles. Through the Chair, Cllr Maddison gave an update on the works completed, including the installation of the new signs. The Chair raised the concerns that the notice board was nearly full. The Chair informed the Council that The Parish Rooms Working Party was meeting on the 16/12/2023, and all Councillors would be welcome to join. There was a brief discussion on the possibility of locking the gate. This was then proved to be impractical as it needs to be left unlocked. Finally, the Chair informed the Council that the problems with the roof will be looked into and any future works completed would be to ensure the roof is water tight.

 

 

There was no Clerks report. All information had been sent out to Councillors prior to the meeting.

 

Cllr Caitlin informed the Council that the Parish Rooms Working Party had recently reviewed the Hirers’ Agreement, and she was unsure why there needed to be a new Hirers’ Agreement approved.

 

It was RESOLVED that there would be a separate meeting on the 03/01/2024 to go through the current  Hirers’ Agreement and to make adjustments and changes to the current Hirers’ Agreement, which will then be considered and approved at the next Council meeting.

 

 

 

 

It was RESOLVED that the Terms of Reference regarding the numbers of members required be reduced to two Councillors.

 

i.Equality, Diversity and inclusion policy

iii. Disciplinary Policy

 

There followed an in-depth discussion surrounding the different HR Policies,

It was RESOLVED that the policies would go back to the HR Committee to be reviewed and would then come back to Council in the March meeting.

 

 

The Chair asked Cllr Birkin if she would be willing to join the Human Resources Committee, which Cllr Birkin agreed to.

 

It was RESOLVED Cllr Birkin would join the Human Resources Committee

 

 

It was RESOLVED that the Terms of Reference regarding the numbers of members required be reduced to two Councillors

 

 

It was RESOLVED that Jane Slaymaker be removed and that Joseph Roberts be added to the Lloyds Banking   Mandate.

 

 

It was RESOLVED that Cllr Tilsley would post a post on the local Facebook page asking residents if they knew a good place to put the new defibrillator machine.

It was also RESOLVED that the new machine would be located the other side of the Parish, from Bowmans Ridge to the start of the boundary, and the Parish Council will cover all costs of the machine, this including maintenance costs and running costs.